Case study · Healthcare services
PPS Consulting India set up a Project Management Office (PMO) from scratch for a venture-backed genetic testing startup in the US, bringing 30+ projects and five project managers onto one plan and one weekly cadence. Leadership and the investors got one view of what was on track, what was at risk and why, and which decisions were waiting on them.
30+ projects, one plan
five project managers on one weekly cadence, and one view for leadership and investors
The startup was running more projects than it could see. There was no central project management and no agreed way to prioritise, so leadership struggled to see which initiatives were moving and to work across functions.
As a genetic testing business it also carried compliance risk under HIPAA, the US health privacy law, and medical regulations.
A prioritisation framework for deciding which projects go ahead, a governance framework with escalation rules, and one plan template with the same milestones for every project.
The PMO itself: five project managers on a shared plan, status in red, amber or green with a written reason, risks and dependencies in one register, a decision log with owner and date, and every change request routed through the PMO. Compliance tracking for HIPAA and medical regulations sat in the same system.
A weekly rhythm: a 20-minute stand-up with all five project managers on Monday, dependencies and risks midweek, a one-page leadership status on Friday, and a monthly re-plan against capacity. A reporting model for the leadership team and the investors: milestones due in the next 30 days, projects at risk and why, and decisions waiting on leadership.
Five example projects, one plan
Each project has a named project manager, the same plan template and the same milestones.
One method
Cadence
Leadership view
It is if:
With the PPS Backbone Review: four weeks, a fixed fee of ₹1,50,000 to ₹3,50,000 plus GST and expenses, one fix working by the end, and a plan with owners and measures that is yours to keep, whether or not we build it with you.
How the Review works90 days
from naming owners to the company's own team running the weekly cadence
Relevant if you are taking over a family business and the way it runs still lives with the founding generation.
Running now
9 workstreams, one cadence
nine project managers reporting in one format, with a one-page status for the CFO every week
Relevant if you are running several initiatives at once and each one reports differently.
1,775 hours
nine months in the office of the chief human resources officer, from two HR functions to one
Relevant if you are merging or acquiring, and two ways of working now have to become one.
Across Upwork and direct contracts, including the people on our project teams.
Once it runs more projects than its leaders can track in their heads, yes. This one was five project managers on one plan template and a short weekly rhythm.
As tracked work, like everything else: compliance tasks sit in the same plan and register, with owners and escalation rules, so they come up in the weekly review.
What you're trying to achieve in the next 90 days, and what's breaking in execution. We'll tell you plainly what we'd fix first.
Book a discovery callFree, no obligation, and under an NDA if you prefer.
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