What we fix
When several big changes run at once, such as a new ERP, a second site or a new market, each competes for the same few people and slips a little at a time. A Project Management Office (PMO) fixes that: a small team that holds every project on one plan and keeps them all moving.
Our plan for it runs three to six months, to go-live. It starts with the PPS Backbone Review, and the first four weeks end with every project on one plan, reviewed every week.
In one line: put every project on one plan, with one weekly review and one decision log, and the projects stop competing for the same few people.
Every project has a sponsor, and nobody holds the whole picture. Without a shared plan and a set review, the loudest project gets the people and the rest drift. The few people who control approvals, payments and dispatch can stall a change without ever saying no.
Rahul Kulkarni's column in The Perfect Voice: Why the Majority Doesn't Matter (opens in a new tab).
Published research In a Gartner survey of more than 3,000 chief information officers and technology executives, only 48% of digital initiatives met or exceeded their business targets; where business and technology leaders co-owned delivery end to end, 71% did. Gartner, 2025 CIO and Technology Executive Survey, 22 October 2024 (opens in a new tab)
We look at every project in flight: owners, dates, what each one is waiting on, and the decisions stuck between them.
By week four: every project is on one plan with owners, dates and the links between them, the weekly review is running, and decisions go into one log.
How the first four weeks workYour coordinator runs the weekly review and the monthly steering meeting on their own for a month, and the plan holds.
Where a plan falls in its range depends on the size and complexity of the business; the exact days and fee are set in week four. From the second month, fees follow our days in your business, so they step down as your team takes over. The lengths and fees assume a sponsor who stays involved and the time the plan names on your side. With less, the plan takes longer and costs more; we will say so early and agree any change with you first. You can stop after the first four weeks, or at the end of any month with 30 days' notice, and you keep everything we built. Two problems at once is one programme with one first step, and the second plan adds about half its usual fee.
How we work, phase by phaseYour Keep list holds what must not change: the culture, speed and flexibility that built the business. We write it with you in week two and check every step against it. If a change would cost something on the list, we redesign the change.
What usually goes on it here:
9 workstreams, one cadence
nine project managers reporting in one format, with a one-page status for the CFO every week
Relevant if you are running several initiatives at once and each one reports differently.
30+ projects, one plan
five project managers on one weekly cadence, and one view for leadership and investors
Relevant if you have more initiatives running than anyone can list from memory.
Across Upwork and direct contracts, including the people on our project teams.
“Always a great advisor, helping us with the project management, but also a great strategic consultant and sparring partner. Even though he worked remotely he felt like a true team member and friend of the organization.”
No. Your project managers keep their projects. The PMO sits above them: one plan, one weekly review, one decision log, and one way to escalate when projects compete for the same people.
A stalled project needs someone with the time and the standing to reset the dates now. We run the PMO first so the dates mean something again, then run it with your coordinator, then hand it over.
All the ones under way. The point of one PMO is that nobody has to track them one by one; more projects take more of the coordinator's time.
Then this plan runs until it goes live: the plan, the vendor oversight and the cutover. Getting people to use it after go-live is the plan for adoption, which runs three months.
What you're trying to achieve in the next 90 days, and what's breaking in execution. We'll tell you plainly what we'd fix first.
Book a discovery callFree, no obligation, and under an NDA if you prefer.
Or write to consult@ppsconsulting.biz WhatsApp +91 93246 21840 (opens in a new tab)
